TapEdu

Admissions & student records

Admissions, enrolment and student records in one place

Record each applicant, move them from offer to enrolment in one step, and keep a complete history for every student, guardian and staff member. Bring your existing records across from spreadsheets.

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app.tapedu.ng/school/admissions
Illustration of the TapEdu admissions board: applicants recorded by school staff move from Submitted to Offered and Enrolled, or Rejected, with the intended class and guardian on each card, and enrolling creates the student record with an admission number.

Illustration with sample data.

Why it matters

One record for every learner, from admission to graduation

Stop re-typing the same details into registers, files and spreadsheets.

  • A clear admissions pipeline

    Your staff record each applicant with guardian details, the intended class and notes, then mark them offered or rejected.

  • Enrol in one step

    Enrolling an accepted applicant creates the student record, an auto-generated admission number and their class enrolment.

  • Complete student records

    Profiles with photo, dates, address, status and documents, from active through to graduated, transferred or withdrawn.

  • Guardians linked properly

    Link each guardian to one or more children as father, mother, guardian or caregiver, with emergency, pickup and access settings.

  • Class placement that stays accurate

    Place many students into a class arm at once, transfer between arms, promote, withdraw or graduate, and keep the history.

  • Import, don't re-type

    Upload students, guardians, staff, subjects and enrolments from CSV, TXT or XLSX files, and check a preview before anything is saved.

How it works

How admissions and records work in TapEdu

From the admissions office to the class roster.

  1. Step 1: Bring in what you have

    Download a template, upload your existing students, guardians, staff and subjects, preview every row and confirm the import.

  2. Step 2: Record new applicants

    Admissions staff add each applicant with guardian details and the intended class, and track them as submitted, offered or rejected.

  3. Step 3: Enrol and place

    Enrol accepted applicants in one step, then place students into class arms one at a time or in bulk.

  4. Step 4: Keep records current

    Update profiles, upload documents, link guardians and give students and parents their portal logins.

School administrator in a dark suit and tie seated at his office desk with a computer

Admissions & student records

Works in any browser, on phone or desktop.

What's included

Everything included

The records backbone the rest of TapEdu is built on.

  • Staff-recorded admissions with guardian details and notes
  • Submitted → offered or rejected → enrolled statuses
  • Auto-generated admission numbers on enrolment
  • Admissions snapshot on the admin dashboard
  • Student profiles, statuses and documents (PDF, JPG, PNG)
  • Guardian records linked to one or more students
  • Staff records, departments and designations
  • Single and bulk class placement with a capacity check
  • Transfer, promote, withdraw and graduate, with history
  • Class rosters for each session and arm
  • Bulk import of students, guardians, staff, subjects and enrolment
  • CSV, TXT and XLSX templates, previews and error reports

The modules switched on for your school depend on your plan.

Compare plans
app.tapedu.ng/school/setup
Illustration of the TapEdu setup wizard: ten guided steps from School profile to School settings, six of them complete, and readiness checks graded critical, warning or info that show exactly what is left before the school is ready for use.

Who it's for

Built for the people who use it every day

What changes for each part of your school community.

  • Admissions & admin staff

    Keep every applicant and student record in one system instead of files, folders and spreadsheets.

  • Principals & head teachers

    See accurate class rosters each session and know exactly who is enrolled where.

  • Proprietors

    Follow admissions at a glance on the dashboard and keep a reliable history of every learner.

Admissions & student records

Frequently asked questions

Still deciding? Book a walkthrough and see it working with your own school's setup in mind.

Book a demo Ask a question
Can parents fill in an admission form online?
Not through TapEdu. Admissions are recorded by your staff: they add each applicant's details, guardians and intended class, then track the applicant from submitted to offered, rejected or enrolled. Your school website's Admissions page can explain how to apply.
Can we import existing student records from a spreadsheet?
Yes. Download the template for each import type, fill it in and upload a CSV, TXT or XLSX file of up to 10 MB. TapEdu checks every row and shows a preview, and nothing is saved until you confirm. Rows that fail are listed in a downloadable error report.
How are parents and guardians linked to students?
Each guardian has their own record, linked to one or more students as father, mother, guardian, caregiver or other. Each link sets whether the guardian is the primary or emergency contact, can collect the child, receives notifications, and can see academics, attendance, reports and finances or make payments.
Can we track each applicant's admission status?
Yes. Every applicant moves through submitted, offered or rejected, and enrolled. An admissions snapshot on the admin dashboard shows where things stand, and enrolling an applicant creates their student record and admission number automatically.
Can we promote students to the next class?
Yes. Students can be promoted, transferred between arms, withdrawn or graduated, and each change is kept in their enrolment history. Promotion is done per student, while bulk placement lets you move many students into a class arm at once.

Keep exploring

See all features

Start with records you can rely on

Apply for your school, import what you already have, and keep every learner's history in one place from day one.

Register Your School Book a demo